To sell a product through consignment.

Go To:

Modules > Receiving > Purchase Order Add/Receive

This method will allow you to add items to your system and receive in to be sold in your store.

Enter in a PO Prefix or Suffix if you'd like

Enter in the Vendor (Consignor)

• Check to see if the Consignor is in your system
  • Enter in the Consignor's name under Vendor and click on the Binoculars
    • The Find Vendor window will pop up
      • If the Consignor is in you system double click on the name
      • If the Consignor is not in your system you will need to add them
        • Click on the New button on the Task Bar to add them
        • This will bring you into the Vendor Properties screen (seen below)

• enter in the Consignors information
• assign them a classification of Consignment
  • if that classification does not exist in your system then add it
• assign them a Typical Role of Vendor
• the rest of the information you can choose to enter or not, many of these fields don't mean much for consignment vendors.
• Click on the Save button and then the Close button
• Your Consignor is now in the system
• Double click on their name in the Find Vendor window
• You are brought back to the Create New PO window
• Enter in the rest of PO information
  • Store
  • Buyer
• Click on the New PO button
• The PO Add Receive screen will come up

• Enter in an Invoice Number and Invoice Date
• Using Product Number in the Find Product To Receive, scan in the Product Number and click on the Find
  • no matter whether or not the product exists or does not exist in your system
    • Click on the New button

• The Product Number will be brought in to the appropriate field
• Select the Industry
• Click on the Next button

• if the Product already exist in your system the prompt below will pop up

• Click on the Yes button
  • each consignment product will need to be a new item
  • each new item will be assigned to the Consignor
• The Add New Item for Product window will pop up

• Fill in the necessary information
• Enter in the On Hand amount, Unit Cost, and Retail Price
• Click on the Add Item button in the task bar
• You are brought into the Product Properties screen
• If the item is a new product in your system you will not see the above prompt, you just be brought straight in to the Product Properties screen.
  • if your store is signed up to use our Venstock Database, you will see all sorts of data already entered into your screen for this item.  
  • In the Product section of the screen, select the Accounting Category
  • Within the Money section of the screen under the Basic Detail tab
    • Click on the New Used drop down
      • select Consignment Product
    • Click on the Add button under Vendor Name to add the Consignor as the vendor
    • Here you can also add the condition of the title
  • Click on the Close button and choose yes when prompted to Save
• The Add/Receive PO window pops up

• Enter in:
  • Quantity
  • Unit Cost
  • Retail Price
    • You may need to play around with the Discount in order to give yourself a whole penny unit cost as we go out four decimal places for unit costs in our system
    • If you do play with the discount just click on the Calculate button
• Once everything is set click on the Receive button
• You are brought back into the PO Add Receive Screen and your product is brought into the Products Received on the PO portion of the screen
• If there are more products to add to the PO, repeat the prior steps
• If you would like to print Labels for the received items (highly suggested for Consignment Products) click on the Print batched labels button  
  • The Label Settings button controls when the labels will print.
    • In the Label Printing Mode drop you have three options:
      • None = Never
      • Now = As items are receive
      • Batch = Add to a label batch.  
    • Customer Order Labels Only checkbox
      • Checked = labels only print for customer orders.
  • The Print Batched Labels button is only needed when batching labels.
• If you are finished setting up your Purchase Order you can just hit the Close button and your Purchase Order is in the system.

Your Consignor, and the products they are selling, are now in your system.

In order to pay the Consignor you will want run a Sales Report based on items tagged as Consignment Product in the New Used field, grouped by Vendor.